Job Candidates

This notice is provided by Loungers PLC (client), (company number 07980338), 15-16 Lower Park Row, Bristol, BS1 5BN (“we”, “us” or “our”) and is addressed to all applicants for jobs with us through the website https://cosyclub.ats.emea1.fourth.com (the “Site”). It applies until you formally accept an offer of employment from us (if applicable) at which point our privacy notice found at https://cosyclub.co.uk/privacy-policy will apply instead of this notice. Our data protection officer can be reached at CosyClub, DPO, 15-16 Lower Park Row, Bristol, BS1 5BN (client). You have the right to lodge a complaint with the Information Commissioner’s Office in relation to how your data is handled.

This notice relates to the personal data about you (and from which you can be identified) which you provide when you register for job vacancy alerts, create an account and/or apply for a job, through the Site. Your personal data belongs to you and it is your choice whether to provide this to us. In order to process your personal data we rely on your consent; you may withdraw this at any time (through the “account settings” section of the Site). However, please be aware that if you do this then (a) your account for the Site will be deleted; and (b) your data will be removed from any job applications of yours which are currently in process. If you have only registered your mobile number for job vacancies on the Site, you may withdraw your consent by contacting our Data Protection Officer at the email address in the first paragraph above.

Personal Data Processed

We may obtain personal data about you including but not limited to:

• Personal details: given name(s), preferred name, title gender, date of birth, age, nationality, passport number, national insurance number, driver’s licence number;
• Contact details: home and work addresses and telephone numbers, mobile number, work and personal email addresses; and
• Employment history including previous salary details.

Use of Personal Data

We will use and process this data for the purposes of (1) creating your account and profile for the Site; (2) contacting you about any job which you have applied for through the Site; (3) evaluating your application for any job which you have applied for through the Site; (4) contacting you about vacancies (where you have signed up for these on the Site); (5) where you specifically consent to this, adding your CV to our Talent Pool (see below for more details about what this involves). We will share the personal data which you disclose to us with our chosen third party subprocessors who process data on our behalf to allow us to review and evaluate your job applications including performing right to work checks and creating and sending contracts for signature; these include hosting providers, site software providers, providers of electronic signature functionality and providers of right to work checks. Our subprocessors include Fourth Limited, who provide the software associated with the Site, and TrustID Limited, who assist with right to work checks. Where our subprocessors are based outside the European Union we will transfer your data in accordance with the provisions of applicable privacy law (including the GDPR 2016/679 and the Data Protection Act 2018). Please contact our Data Protection officer for details of the appropriate safeguards applied in each case.

Retention of Data on the Site

We will keep your account data for so long as your account is active, and for 18 months after the date of your last login. Where you submit a CV, we will keep this for up to 18 months after the date of your application, irrespective of whether you are successful (and may keep for longer if you elect to be part of our Talent Pool, see below). Data subject requests (including a request to delete your account) may be submitted through the “account settings” section of your account.

Where you sign up for text alerts about job vacancies, we will keep the details of your phone number for 3 months, after which time such data will be deleted. If you would like your phone number to be deleted prior to the end of the standard 3 month period (or for any other data subject requests in relation to such data) please contact our Data Protection Officer at the email address in the first paragraph above.

Once data is deleted it will cycle through our usual backup processes for a period.

Talent Pool

Where you have elected to join our Talent Pool:

• all your personal data, including CV and all applications (live and closed) associated with your account will be retained in the Talent Pool until the earlier of (i) the date falling 18 months from the date on which your CV is submitted to the Talent Pool, (unless at that point in time you consent to it remaining in the Talent Pool for another 18 month period); and (2) the date on which you request that your personal data is removed, which you may do by submitting a Data Subject request for deletion through the “accounts setting” section of the Site.
• all your personal data, including CV and all applications (live and closed) associated with your account will also be removed from the Talent Pool if and when an application is successful and you become an employee.

Note that the data retention for Talent Pool data described above is separate from, and independent of, the data retention policies which apply to your data which you submit to the Site (see above under “Retention of Data on the Site” for more detail on those retention periods).